House inventory template free11/28/2023 ![]() ![]() The final check-out report at the end of tenancy You can download a property inspection notice from here.Īny obvious signs of damage should be flagged and discussed with the tenant. It’s important to remember that a tenant needs 24 hour notice in writing before an inspection is made. Inspecting on a quarterly basis (every 3 months) to compare the inventory with the current condition is normal practise. It is common, and advisable, for landlords or agents to make regular inspections. When should the inventory be cross-checked? His insight is invaluable and will retrospectively help you compile a better inventory. That blog post contains feedback from an actual tenancy deposit claims adjudicator, explaining the process he goes through when assessing a claim, and what he would ideally like to receive as supporting evidence from landlords in order to maximise their chances of making a successful claim. I know what you’re thinking, “Why do I need to read up on how to make a claim now?” Before doing your inventory…īefore compiling your inventory, I highly recommend reading my blog post on The Right Way For Landlords To Make A Tenancy Deposit Claim. So it’s always sensible to email the reports to the tenant and get them to confirm they are happy with the contents, that way you will have evidence. There have been many cases in the past whereby tenants have stated that they never saw the check in/out reports or they were not accurate, during a dispute. Tenants should be given an opportunity to dispute both check in and out reports, so build this into your processes and procedures.At the end of the tenancy and after the tenant has vacated all their possessions, the same inventory should be used to log the check-out report.The landlord should keep a copy and one should also be issued to the tenant. After the inventory is complete, every item should be agreed on by both landlord and tenant and signed off by both.I’ve retrospectively written an elaborate blog post on how landlords should prepare an inventory and take supporting images – I would highly recommend reading that before compiling your inventory. Photographic or video evidence of the property contents and condition is recommended.The inventory should also document the condition of every item and attribute of the property, in a grading style, from “excellent” to “poor”, along with a short description (if necessary), with relevant assisting notes and photos if necessary. Any faults with the property or any items should be documented in the inventory form. The check-in report should be conducted before your tenants move in with any of their possessions.If you’re going to conduct the inventory yourself, you should prepare the inventory on the move in day (or shortly before, assuming the property is in the exact condition the tenant is going to receive it in) with the tenant present.Įven if you use a third party to conduct your inventory, you should make every attempt to have the tenant present when the inventories are done (for both the check in and out).If you’re using an agent or independent inventory clerk to handle your inventory, they should advise accordingly on how the process works.In fact, in this case, most tenancy deposit claims made by the landlord will be swiftly rejected if there is no inventory. A tenancy deposit adjudicator will require evidence for any claims, so it will be not sufficient to say, “the property was left in bad condition so I need the deposit to rectify it” Without an inventory, landlords will have a terrible time recovering any costs from the deposit if the tenant disputes the claims.If there is a dispute over any damages and the matter escalates to adjudication, an inventory will play a vital role in reaching a solution.They avoid (or at least, reduce) disputes, because inventories help determine who is liable for any damages.They help remind both tenant and landlord what the condition of the property was at the beginning of the tenancy.Why landlords and tenants should always have a property inventory Property inventories are put in place to help protect both landlords and tenants, so no one is unfairly made liable for damages they are not responsible for. ![]() ALL articles on Finding Tenants & Marketing →.Find Tenants for less on Rightmove! A list of the best UK Online Agents that will market your rental on Rightmove & Zoopla.How to find short-term tenants (under 6 months). ![]()
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